Aidem Digital CIC (“we”) commit ourselves to protecting and respecting your privacy when visiting our website.
A Data Controller is an individual or organisation that determines the purposes and means of processing personal data.
Contact details for our data controller are:
Aidem Digital CIC
156 Great Charles Street
As a media website, we deliver an editorial service to publish British Asian and South Asian lifestyle content spanning across ten categories, which includes news and features.
The General Data Protection Regulation ensures that we comply with a series of data protection principles. These principles are there to protect you and they make sure that we:
How we collect or obtain information about you
Your decision to disclose information about you on our website is entirely voluntary, and by doing so, you are providing us with specific consent to use your personal data only for the purposes for which you have disclosed it to us.
Therefore, we may collect information about you using the following methods and technologies on our jobs website:
Content Management System (CMS)
We use an industry-led content management system (CMS) for our website. We may collect information from you using our in-house designed and implemented website architecture which uses software created and developed as third-party plugins to work specifically with this CMS (hereby known as ‘CMS software’) including but not limited to electronic forms, polls, social sharing, comments and pingbacks to provide our services to you.
The website is separately deployed and managed from the DESIblitz.com website implementation for technical, security and performance reasons.
CMS Data Storage
The data collected using the website CMS software is stored in a secure database which has only the data collected written to it when you visit and provide data to our website.
When collecting your data, you use a secure connection using the HTTPS protocol with a certificate to encrypt your data travelling between our website and your browser. We also use an internet firewall to safeguard our website for added protection from attacks and spam.
We use electronic forms to capture data about you on our website Identified by the following submissions of data made by you:
We use Google electronic mail service for all our email communication for our website. Therefore, we use this service to process the information you provide when requesting further support, help or services by email. Email messages sent to us from you may include your email address, email addresses of CC and BCC recipients, subject, encryption policy, your message and signature (if used).
We use standard UK Royal Mail postal services for receiving any information you may send to us by post. We may keep a record of any correspondence if you should contact us by post.
Any faxes sent to us using our facsimile number are automatically converted to electronic copies and subsequently received by us via Google email.
For our business telephone communications, we use Voice over IP (VoIP) provider of digital telephone services. Using this service we may make and keep written notes of telephone conversations but not personal data. If you leave a voicemail due to our unavailability, we are notified by email of the voicemail and telephone number it was left by. Any mobile communications with us are managed by the mobile networks we use.
Website Usage Data
When you visit our website we may collect statistical data on an ongoing basis through Google Analytics, a third-party tool provided by Google linked to our website. This may include data about what pages you access or visit, and information about your use of our site. For example, the pages viewed, how long you stay on a page and the website from which you came to visit our site, for example, a search engine, social media or a referral website.
Click here to learn more information about how we use this third-party service to collect and use information about this website.
During your visit to our website, we may collect personal data about you with your consent which is required in order to provide our services to you.
Your Profile Account
If you register with our website as a subscriber or registered by us in an editorial capacity, your information including your username, first name, last name, email, website URL, social media handles and password are stored in the CMS database as an account with a profile. You shall manage your profile account using your username and password. This information is stored in our CMS database. You are therefore responsible for the security and accuracy of that information. You are advised to change your password on a regular basis as good security practice.
Should you want your profile deleted from our website and database, please contact us by email email@example.com.
When you contact us we may collect specific personal information about you depending on what medium you use to contact us – electronic form, email, telephone and post:
Electronic Form – the information we may collect from you on our ‘Contact Us’ form on our website includes your full name, email, website URL, selection of a reason for your communication, and your message.
Email – the information we may collect from you when you contact us by email may include your email address, email addresses of CC and BCC recipients, subject, encryption policy, your message and signature which may include social media accounts (if used). Your email address may added to our contacts list to recall when sending you reply emails.
Telephone – the information we may collect from you if you contact us by telephone may include your name, your company name (if calling from an organisation) and reason for your call. We may collect your telephone contact number, should you give it to us, especially for a return call by a specific team member, as required to address your query.
Post – the information we may collect from you if you contact us by post may be the details sent to us as your sending address on the envelope, details on compliment slip and any other information supplied by you for our attention, which may include contact information, website address, social media accounts and email address.
Electronic Form – the information we may collect from you on our ‘Join Us’ form on our website includes your full name, email, telephone number, website URL, selection of the role of interest, selection of writing experience and your message.
Newsletter and Email Marketing
We may collect personal data from you which is required with your consent to send you our periodic newsletter and marketing updates associated with our website and business partnerships which are relative to our service provided to you.
The information collected may include your first name, last name and email address via an electronic subscription form. You may have options detailing what kind of updates you would like to receive. To capture your information we use an electronic form provided by Mailerlite, our third-party newsletter and email marketing management system.
We may collect information about your device – mobile, computer, tablet, and ISP provider; for system administration and to improve our service. This is statistical data concerning your internet connection to our website and does not identify you as an individual and only your device.
This information includes your IP address, and where available the browser type you are using. Your IP address is first scanned by our internet firewall to ensure it is not blacklisted or of a threat and stored in a firewall log. It is then captured on our server log at our hosting company, where our website hosting server is housed at DigitalOcean, London.
Other uses of your IP address for our website are:
GDPR specifies a set of personal data categories which are considered to be “sensitive”, and which require special consideration by Data Controllers. This website, and any services available from this website do not knowingly collect or process any sensitive personal data.
We will treat all of your information in strict confidence and we will endeavour to take all reasonable steps to keep your personal information secure once it has been transferred to and stored on our systems.
We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal information, and data stored on the website and associated database.
Our website uses a secure SSL certificate-based connection using the HTTPS protocol. To ensure any information passed to and back from our website is encrypted.
We will do our best to protect your personal data, whilst we use the industry-standard security protocol HTTPS as used by online banks and other e-commerce websites, but the internet is not a completely secure medium, therefore, we cannot guarantee the security of any data you disclose online. You accept the inherent security risks of providing information and dealing online over the Internet and will not hold us liable for any data breach.
Data stored and used by our CMS is stored in secure password-controlled database servers, which reside on our hosting server at DigitalOcean, London.
For extra security, to reduce spam attacks and to mitigate DDoS attacks, our website uses an internet firewall.
Email messages will use standard email security known as TLS. But may use addition encryption depending on how they are sent. We use Google email security for the transportation of our inbound and outbound messages.
If you call us on our landline and leave a voicemail, the voicemail is stored on the Soho66 servers and sent to us by email. After listening we may decide to archive or delete the voicemail on our Google email server.
Any information related to a business transaction with you is stored in electronic documentation form and uploaded to our secure Dropbox account. Files are protected by Dropbox in transit between their apps and our servers. Documentation includes invoices and any other documentation which has relevance to our services provided to you.
The personal data submitted by you on our jobs website may be used and processed in the following ways:
If you do not want your data used in this way please contact us by email: firstname.lastname@example.org
As part of using our website services, you consent to us sharing your personal information with the following parties.
We only store your personal information for as long as necessary for the purposes to provide you with the services of our website.
We regularly review your personal information about you every 2 years. Our retention of your data depends on the following:
Therefore, we delete personal data we definitely do not longer need or has no purpose to our business, every 2 years.
Any personal information that does not need to be accessed on a regular basis, but however, still needs to be retained, we shall safely archive or take offline completely, making it non-accessible or visible. You still have complete access to any archived data, for which you can make a request.
You may at any time request the removal of your personal information by contacting us by email: email@example.com.
Cookies are small text files sent by us to your computer, or from your computer or mobile device to us each time you visit our website. They are unique to you or your web browser and have an expiration date pre-set.
We use both session-based and persistent cookies, dependent upon how you use or interact with our website.
Session-based cookies last only while your browser is open and are automatically deleted when you close your browser. Persistent cookies last until you or your browser delete them, or until they expire.
Most browsers allow you to turn off cookies. To do this look at the “help” menu on your browser. Switching off cookies may restrict your use of the website and/or delay or affect the way in which it operates.
Third party advertising cookies
Some advertisements you see on our website may be generated by third parties.
Some of these third parties generate their own cookies (or web beacons) to track how many people have seen a particular advertisement (or use the services of third parties to do this), and to track how many people have seen it more than once.
These cookies cannot be used to identify an individual; they can only be used for statistical purposes, for example, in providing you with advertisements that are more relevant to your interests. Some of the information gleaned from third party cookies will be aggregated with other anonymous information for statistical purposes.
The third party companies that generate these cookies have their own, very strict, privacy policies but we don’t have access to these cookies; other than allowing them to be served, we have no role to play in these cookies at all (although we may use statistical information arising from these third party cookies and provided to us by third parties, to improve the targeting of advertisements to users of the website).
If you would like to disable “third party” cookies generated by advertisers or providers of targeted advertising services, you can turn them off by going to the third party’s website and getting them to generate a one-time “no thanks” cookie that will stop any further cookies being written to your machine.
You can also visit the trade body representing these advertising companies for more information on how to opt out of these cookies: http://youronlinechoices.com/
From time to time our website and content may contain links to and from our website to other publications as source citations, partner networks, advertisers and affiliates. If you visit any of these external websites please note that they have their own privacy policies and you should check these before submitting any personal data. We cannot accept any responsibility or liability for these websites or their content/policies.
You can exercise your right to access any personal information we hold about you. The information requested is free-of-charge, for up to three requests for the same information.
However, if the information requested is repetitive, manifestly unfounded or excessive. We can charge you an administration fee of £50.00 to provide the requested information.
Your rights related to your personal information are:
For any of the above personal information requests, please send an initial email to firstname.lastname@example.org with the following information:
(a) your legal name, address, email and telephone number;
(b) description of your request.
We will then subsequently contact you confirming the receipt of your request and shall provide you the information within one month of receiving your request.
However, if obtaining the information requested is complex or numerous, we may take longer and up to twelve months. You will be notified within a month of your request, should this be the case.
Information requested will be sent to you in electronic format as per your request i.e. by email, using our email provider, Google mail.
To ensure we store accurate information for you. If you would like to update the personal data we hold about you, can update your own profile information by logging into our website with your personal credentials or you contact us on email@example.com with your request.
If you have any other general enquiries please contact us at firstname.lastname@example.org
Last Updated: 11 November 2019